Timeline


 * NMEA 2014 Planning Timeline **
 * July 2010 || * MAMEA expresses interest in hosting the 2014 Annual NMEA Conference. This is received favorably. ||
 * January 2011 || * Sight visits to hotels in the Annapolis ||
 * March 2011 || * Proposal to NEMA Board to host the 2014 annual conference ||
 * April 2011 || * MAMEA Board voted to select the Lowes Annapolis Hotel as the conference venue and approved down payment for the hotel ||
 * June 2011 || * June 5 – First NMEA Committee Meeting ||
 * October 2011 || * Conference ideas solicited from the membership during MAMEA annual conference.
 *  Planning meeting after MAMEA conferences ||
 * January 2012 || * January 13 - NMEA Logo Contest deadline. 12 logos submitted from 1 school
 * <span style="font-family: 'Arial','sans-serif';">January 29 – Planning meeting at the National Aquarium
 * <span style="font-family: 'Arial','sans-serif';">Conference has facebook and twitter (__ww.facebook.com/nmea2014__ and #nmea14)! ||
 * <span style="font-family: 'Arial','sans-serif';">February 2012 || * <span style="font-family: 'Arial','sans-serif';">Logo contest was judged by the NMEA 2014 Conference Committee. Two logos were selected as winners. ||
 * <span style="font-family: 'Arial','sans-serif';">March 2012 ||  ||
 * <span style="font-family: 'Arial','sans-serif';">April 2012 ||  ||
 * <span style="font-family: 'Arial','sans-serif';">May 2012 || * <span style="font-family: 'Arial','sans-serif';">Students who won the logo contest were presented their awards.
 * <span style="font-family: 'Arial','sans-serif';">One of the winning logos was redesigned by a graphic artist for use on conference promotional materials.
 * <span style="font-family: 'Arial','sans-serif';">Registered NMEA 2014 Domain name ||
 * <span style="font-family: 'Arial','sans-serif';">June 2012 || * <span style="font-family: 'Arial','sans-serif';">Conference committee prepares a business proposal for NMEA Board meeting. Proposal is to get some guidance on conference revenue.
 * <span style="font-family: 'Arial','sans-serif';">The National Aquarium preliminarily offered to donate space rental of their facilities for an event
 * <span style="font-family: 'Arial','sans-serif';">Postcards advertising the 2014 Conference were printed and distributed in all registrants’ bags at NMEA 2012.
 * <span style="font-family: 'Arial','sans-serif';">A motion went to the MAMEA board to approve a transfer of $3,500 to the conference account to be paid back when NMEA seed money becomes available.
 * <span style="font-family: 'Arial','sans-serif';">Preliminary conference budget and planning timeline created ||
 * <span style="font-family: 'Arial','sans-serif';">July 2012 || * <span style="font-family: 'Arial','sans-serif';">MAMEA Board votes on motion. If approved money is moved into a separate account.
 * <span style="font-family: 'Arial','sans-serif';">Conference committee hopefully receives guidance on NMEA revenue goals
 * <span style="font-family: 'Arial','sans-serif';">Draft letters to potential partners and donors
 * <span style="font-family: 'Arial','sans-serif';">Indentify transportation costs
 * <span style="font-family: 'Arial','sans-serif';">August 2012 || * <span style="font-family: 'Arial','sans-serif';">Identify potential special event costs
 * <span style="font-family: 'Arial','sans-serif';">Aquarium
 * <span style="font-family: 'Arial','sans-serif';">Washington, DC
 * <span style="font-family: 'Arial','sans-serif';">Naval Academy ||
 * <span style="font-family: 'Arial','sans-serif';">September 2012 || * <span style="font-family: 'Arial','sans-serif';">Prepare updated budget to present to MAMEA Board in October
 * <span style="font-family: 'Arial','sans-serif';">Develop tentative conference schedule
 * <span style="font-family: 'Arial','sans-serif';">Develop plan for promo video ||
 * <span style="font-family: 'Arial','sans-serif';">October 2012 || * <span style="font-family: 'Arial','sans-serif';">Present conference update and budget to the MAMEA board for approval.
 * <span style="font-family: 'Arial','sans-serif';">October 14 – Planning meeting. Present budget, timeline, and potential conference schedule. ||
 * <span style="font-family: 'Arial','sans-serif';">November 2012 || * <span style="font-family: 'Arial','sans-serif';">Create a poster that can be used to advertise at conferences and meetings ||
 * <span style="font-family: 'Arial','sans-serif';">January 2012 || * <span style="font-family: 'Arial','sans-serif';">Identify and invite Keynote presenters
 * <span style="font-family: 'Arial','sans-serif';">Indentify and invite Stegner Lecture
 * <span style="font-family: 'Arial','sans-serif';">Start fundraising
 * <span style="font-family: 'Arial','sans-serif';">Begin Seeking auction items
 * <span style="font-family: 'Arial','sans-serif';">Press release to local/regional area
 * **<span style="font-family: 'Arial','sans-serif';">HOLD PLANNING MEETING AT LOEWS ANNAPOLIS HOTEL ** ||
 * <span style="font-family: 'Arial','sans-serif';">February 2013 || * <span style="font-family: 'Arial','sans-serif';">Exhibit at MAEOE Conference
 * <span style="font-family: 'Arial','sans-serif';">Begin filming for promo video ||
 * <span style="font-family: 'Arial','sans-serif';">March2013 || * <span style="font-family: 'Arial','sans-serif';">Develop list of potential exhibitors ||
 * <span style="font-family: 'Arial','sans-serif';">April 2013 || * <span style="font-family: 'Arial','sans-serif';">Present update to MAMEA Board
 * <span style="font-family: 'Arial','sans-serif';">Video approval by MAMEA board
 * **<span style="font-family: 'Arial','sans-serif';">HOLD PLANNING MEETING ** ||
 * <span style="font-family: 'Arial','sans-serif';">May 2013 || * <span style="font-family: 'Arial','sans-serif';">Event for potential federal, state and nonprofit partners or donors to discuss the conference. (as suggested by Barbara Wallace)
 * <span style="font-family: 'Arial','sans-serif';">Ask Annapolis vendors for donations for auction at 2013 conference to promote 2014 ||
 * <span style="font-family: 'Arial','sans-serif';">June 2013 || * <span style="font-family: 'Arial','sans-serif';">Confirm food pricing and select menu
 * <span style="font-family: 'Arial','sans-serif';">Finalize registration fee
 * <span style="font-family: 'Arial','sans-serif';">Book entertainment for special events
 * **<span style="font-family: 'Arial','sans-serif';">HOLD PLANNING MEETING ** ||
 * <span style="font-family: 'Arial','sans-serif';">July 2013 || * <span style="font-family: 'Arial','sans-serif';">Exhibit at NMEA Conference, show video, contribute to auction, auction a registration?
 * <span style="font-family: 'Arial','sans-serif';">Receive NMEA Seed money
 * <span style="font-family: 'Arial','sans-serif';">Confirm Food
 * **<span style="font-family: 'Arial','sans-serif';">HOLD PLANNING MEETING ** ||
 * <span style="font-family: 'Arial','sans-serif';">August 2013 || * <span style="font-family: 'Arial','sans-serif';">Contact and arrange audio visual ||
 * <span style="font-family: 'Arial','sans-serif';">September 2013 || * <span style="font-family: 'Arial','sans-serif';">Call for papers
 * <span style="font-family: 'Arial','sans-serif';">Exhibitors' invitations ||
 * <span style="font-family: 'Arial','sans-serif';">October 2013 || * <span style="font-family: 'Arial','sans-serif';">Schedule field trips
 * <span style="font-family: 'Arial','sans-serif';">Present update to MAMEA board
 * **<span style="font-family: Arial,sans-serif;">HOLD PLANNING MEETING at MAMEA Conference ** ||
 * <span style="font-family: 'Arial','sans-serif';">November 2013 || * <span style="font-family: 'Arial','sans-serif';">Develop Conference session schedule ||
 * <span style="font-family: 'Arial','sans-serif';">December 2013 || * <span style="font-family: 'Arial','sans-serif';">Create Registration Information ||
 * <span style="font-family: 'Arial','sans-serif';">January 2014 || * <span style="font-family: 'Arial','sans-serif';">Email Registration information
 * **<span style="font-family: 'Arial','sans-serif';">HOLD PLANNING MEETING **
 * <span style="font-family: 'Arial','sans-serif';">Review and select conference submissions ||
 * <span style="font-family: 'Arial','sans-serif';">February 2014 || * <span style="font-family: 'Arial','sans-serif';">Exhibit at MAEOE Conference
 * <span style="font-family: 'Arial','sans-serif';">Open Early Registration ||
 * <span style="font-family: 'Arial','sans-serif';">March 2014 || * <span style="font-family: 'Arial','sans-serif';">Secure conference bags and promotional items ||
 * <span style="font-family: 'Arial','sans-serif';">April 2014 || * <span style="font-family: 'Arial','sans-serif';">Present update to MAMEA board
 * <span style="font-family: 'Arial','sans-serif';">Layout written program/proceedings
 * <span style="font-family: 'Arial','sans-serif';">Walk through entire program of events checking for flaws
 * <span style="font-family: 'Arial','sans-serif';">Close early registration
 * **<span style="font-family: 'Arial','sans-serif';">HOLD PLANNING MEETING ** ||
 * <span style="font-family: 'Arial','sans-serif';">June 2014 || * <span style="font-family: 'Arial','sans-serif';">Print final program
 * <span style="font-family: 'Arial','sans-serif';">Prepare registration packages with program, proceedings, name tags, meal tickets, special events, field trip tickets, evaluation forms, other information (promotional items and give-always) ||
 * <span style="font-family: 'Arial','sans-serif';">July 2014 || * <span style="font-family: 'Arial','sans-serif';">Hold the conference
 * **<span style="font-family: 'Arial','sans-serif';">July 24 - POST CONFERENCE PARTY ** ||
 * **<span style="font-family: 'Arial','sans-serif';">July 24 - POST CONFERENCE PARTY ** ||